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IC Corona Virus Information

As part of Goodwin PLC, IC is taking the Corona Virus pandemic very seriously and have made significant changes to how we operate on a day to day basis. 

Meetings

IC is deferring meetings or where practical changed to a voice / video conference.

Visitors to IC (including the Data Centre)

IC has implemented a mandatory policy of visitor check in.

There are questions around recent travel, recent exposure to infection, symptoms and a temperature reading.

IC reserves the right to deny entry to individuals with or suspected of carrying the virus.

Disaster Recovery 

As part of our ISO 27001, we have tested plans and equipment ready to deal with the emerging situation.

This will allow healthy staff to work from home whilst self isolating as well as plans for the case that many staff are ill simultaneously. 

 

Whilst not sharing our DR policies publicly, we are able to share the below:

 

CORONA VIRUS EMPLOYEE HANDOUT

Issue 1 Rev 0

9th March 2020

 

Course of action in relation to a suspected case of COVID-19

 

The symptoms of COVID-19 are:

  • A cough
  • A high temperature
  • Shortness of breath

These symptoms do not necessarily mean that a person has the virus.

Please refer to https://www.nhs.uk/conditions/coronavirus-covid-19/ and/or https://www.who.int/news-room/q-a-detail/q-a-coronavirusesfor further, up to date guidance.

If an employee believes that they either have COVID-19 symptoms, have come into contact with a person (directly or indirectly) that has the symptoms, or has been diagnosed with the illness, the following action must be taken immediately:

  1. If the employee is at home - They are to remain at home, self-isolate and call their place of work and ask to speak to the site H&S Manager. The manager will run through a series of questions with them. The employee will then be contacted by the H&S Manager or a company director.

  2. If the employee is at work – By phone, they are to inform the site H&S Manager, or a company director of the situation and inform them where, within the site, they have been that day and who they have come into contact with. They are then to leave the premises directly and go home to self-isolate. Once home, the employee is to call their place of work and ask to speak to the site’s H&S Manager. The manager will run through a series of questions with them. The employee will then be contacted by the H&S Manager or a company director.

  3. It is likely that that the employees will be asked to self-isolate until further notice and call 111 to obtain a COVID-19 test by the NHS.

  4. When self-isolation is agreed with a company director, the company will continue to pay the wages of the employee until the company deem it is safe for the employee to return to work.

  5. The employee is to call the company H&S Manager each morning to report on current status and agree further actions. Should the employee avoid making contact, or wilfully avoid contact, then sick pay may be limited to statutory sick pay.

  6. Should an employee abuse the company policy and/or knowingly fail to isolate, the company will treat this as an offence. Further to this, as the employee is failing to follow company policy, this will likely be treated as gross misconduct, which could lead to their dismissal. They will have failed to follow a reasonable management request as, by working to this procedure, the employee should suffer no personal detriment.

Extracts from the NHS policy on self-isolation are below and further advice on self-isolation is available at https://www.nhs.uk/conditions/coronavirus-covid-19/self-isolation-advice/.

  • Stay at home
  • Separate yourself from other people – for example, try not to be in the same room as other people at the same time
  • Only allow people who live with you to stay
  • Stay in a well-ventilated room with a window that can be opened
  • Ask friends, family members or delivery services to carry out errands for you, such as getting groceries, medicines or other shopping
  • Make sure you tell delivery drivers to leave items outside for collection if you order online
  • Do not invite visitors to your home or allow visitors to enter
  • Do not go to work, school or public areas
  • Do not use public transport like buses, trains, tubes or taxis

Travel on Company Business

  1. All travel on company business is suspended, unless it is agreed by one of the Goodwin PLC Managing Directors, who will assess the risk. Should travel be permitted, an isolation plan for the employee upon their return will be put in place if required.

  2. Attendance at trade shows or conventions is prohibited, unless it is agreed by one of the Goodwin PLC Managing Directors, who will assess the risk. Should travel be permitted, an isolation plan for the employee upon their return will be put in place if required.

  3. The use of public transport is to be limited where possible.

  4. Should travel be permitted, flights via major hubs such as Dubai are not permitted and direct flights should be taken.

Personal Travel, Recreation and Holidays

  1. It is advisable not to travel abroad for holidays or personal travel at this present time, especially to high risk zones.

  2. Should an employee have a holiday booked and paid for within the next 3 months already, they must consult the company’s Managing Director immediately, who will monitor the situation. Should it be deemed that the employee will be required to self-isolate upon their return, the company will pay the employee’s wages for this isolation period, subject to them following the government/NHS current isolation guidelines.

  3. Should an employee book and take a holiday, or travel for personal reasons after the issue date of this policy, they may be asked to not return to work for up to 14 days after they return from their travels; this will be classed as holiday initially and booked as so. Any balance will be taken as unpaid leave. Should a Goodwin PLC Managing Director deem that there are extenuating circumstances for the travel, then the employee’s wages for the isolation period may be paid by the company.

  4. Employees are encouraged to avoid large group gatherings such as football matches, public events and concerts.

  5. Employees are encouraged to avoid using public transport where possible.

Precautions within the Workplace

As a minimum, the following preventative measures are to be implemented on each site: 

  1. Handshaking is prohibited within the work place.

 

  1. Practice good hygiene – regularly and thoroughly wash your hands for a minimum of 20 seconds.

 

  1. Shared desks, computers, phones and mobile devices are to be regularly disinfected and local sanitiser and disinfection wipes made available. This includes conference room facilities. Users of shared facilities must make sure that before they leave, they disinfect the equipment that they have used.

 

  1. All staircase hand rails are to be disinfected 4 times per day and hand sanitiser must be installed at each entry point / landing.

 

  1. Biometric key pads, key code pads and coffee machines are to have hand sanitiser stations installed next to the units, to be used by employees.

 

  1. Where possible, a 2 metre proximity is to be kept from co-workers.

 

  1. Where possible, limit face-to-face and inter-site meetings.

 

  1. Where possible, limit large group training sessions and/or inter-company training sessions.

 

  1. Where possible, take lunch / breaks in personal work space and avoid group gatherings.

 

  1. Where possible, limit the transfer of physical objects that could pass on infection on the surface of the object. (E.g. documents, tools, route cards, playing cards)

 

From time to time, this policy will be re-issued / revised and circulated, if required, with further information and updated policies. Failure to implement, enforce and/or adhere to this policy will be treated as gross misconduct and may result in instant dismissal without notice.

 

Matthew Goodwin                                                         Simon Goodwin
Goodwin PLC Managing Director                                     Goodwin PLC Managing Director
Mechanical Engineering Division                                     Refractory Engineering Division

                                                                    

 

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